XMedius Secure Legal Communications Solutions for Law Firms
Secure communications are a major component of any legal practice. No matter the size of the practice itself, keeping up with the demands of clients and staff can be a challenge for legal professionals. Not only do legal practitioners need to be clear, timely, and efficient in their communications, they require higher security for the large volumes of sensitive data they handle.
Discover solutions that leverage your existing IT infrastructure, boost productivity, and reinforce your law firm’s communications with advanced security features. Simplify your legal communications management today.
Streamline legal document faxing
Legal professionals throughout the world – whether in law firms, corporate legal departments, or otherwise – use fax daily to send and receive confidential documents with the courts, clients and other lawyers.
Most law offices rely on traditional fax, but paper-based infrastructure lacks the security required for modern legal communications. UK law dictates stringent regulations for the processing, transmission, and storage of client files, and therefore leading-edge security features are required to enable compliance and elevate data governance.
XMedius online fax solutions deliver secure fax capabilities right to your workstation, laptop, and mobile device, making legal document management hassle-free. Learn more about the enhanced security features, deployment options, and easy-to-use interface of XM Fax with a personalised demo.
Securely transfer and track large files
As modern technology evolves, the types of documents that need to be transferred for legal proceedings become more complicated. You can’t fax a video, audio file, or high-resolution image. For those things you need an alternative: secure file exchange.
XM SendSecure allows you to create double-encrypted, limited access, ephemeral SafeBoxes that can handle files of any format and up to 5 terabytes in size. Customisable 2-Factor Authentication ensures only intended recipients have access, and every action within the SafeBox is audited/documented.
Adhere to regulations
Secure file transfer software used in the legal industry needs to protect your data while meeting the requirements of UK law at all times. XMedius fax software for law firms allows you to send and receive sensitive legal documents in compliance with UK regulations, GDPR, and more.
Increase client satisfaction and speed proceedings with Unified Communications
Beyond transferring documents and files, the fact remains that the legal sector is one that hinges on timely communication between staff, customers, litigants, and the court.
Our feature-rich Unified Communications solution can dramatically boost call completion by automatically routing calls based on staff schedules, availability, and location. Customers will feel heard, and games of high stakes “phone-tag” will be dramatically shortened.
Unified messaging is delivered to multiple email systems, both premise-based and the public cloud – including Microsoft Exchange , Office 365, IBM Notes, Google Gmail and any IMAP4 compliant email system. Users can access all of their case work communications, voicemail, fax, and email, in a single location.
XM Connect offers a range of other features for courts and large firms, including:
- Blending together multiple vendors and disparate telephony hardware into a cohesive and powerful unified communications solution.
- Speech-enabled automated attendant for superior phone tree functionality.
- Interactive Voice Response (IVR) software for handling billing, juror inquiries, records requests, and more with intuitive, easily-expandable functionality.
- Automated outgoing call or text notifications for case participants, jury duty, announcing policy changes and more.
- Personal assistant functionality so staff can manage schedules and messages with hands-free/eyes-free access.
Learn more about our solutions for law firms
To learn more about how your practice can benefit from using Fax over IP, Unified Communications (UC), and Secure Document Management solutions developed by an industry-leading company, contact one of our experts today.