5 reasons why a company should rely on an online fax system
Even today, sending faxes remains a critical component in company communications, especially for certain types of documents such as legal contracts and health records.
However, the traditional fax, because of certain limitations in its use, is gradually being abandoned in favor of a resolutely more modern technology: fax by Internet, or fax over IP (FoIP).
So take a few moments to learn 5 reasons why companies both big and small should rely on an online fax system.
1 – Online faxing saves money and space.
The use of the traditional fax inevitably results in additional expenses for a company. The cost of paper and ink must be considered along with regular maintenance of often-fragile fax machines.
In contrast, online fax needs no maintenance and will not require you to buy ink and paper. Moreover, you can send and receive faxes automatically through your computer, tablet or smartphone. With online fax, say goodbye to cumbersome equipment and piles of faxes that get in the way of your work.
2 – Online faxing makes it easier to transfer confidential files
Have you ever had to wait patiently by the fax machine for a confidential fax, to ensure that no one will have access to the information it contains?
With online fax, incoming faxes are sent directly to your mailbox. You don’t have to worry about prying eyes when you receive confidential faxes.
3 – Fax over IP sends bulky files quickly
Traditional fax machines can be quite uncooperative when you need to fax large quantities of documents. In fact, it is not rare for sheets of paper to become jammed, forcing you to start all over again.
In contrast, an online fax system lets you send as many documents as you want without running the risk of wasting valuable time watching over the machine, ensuring that your transmission goes smoothly. You can even send faxes to several recipients at the same time, which greatly increases the speed of execution.
4 – Fax over IP makes your company more reactive
With older-generation fax machines, you had to be present at the office to get your hands on the sent documents, whether they were bills or contracts.
As mentioned above, online faxing makes it possible to send and receive faxes from any location using mobile devices. This means that you can stay on top of your faxes, even when you’re on the road. This significant advantage enables a company to be much more reactive.
5 – Say goodbye to busy telephone lines with online faxing
Do you feel a bit frustrated when you hear a busy signal or when your customers or business partners tell you that your phone line is busy?
Since an online fax system uses the IP network rather than land telephone lines, you can send and receive multiple faxes simultaneously without the busy signal.
To switch to online faxing, contact XMedius
To benefit from the many advantages of online faxing or for more detailed information on how your organization can profit from cutting-edge solutions in file transfer, don’t hesitate to contact our team of experts. XM Fax, launched in 2002, represents the best possible choice for companies that want to bid goodbye to their traditional fax machines.