Federal regulations, such as the Family Educational Rights and Privacy Act (FERPA or the Buckley Amendment) require educational institutions to give students access to their education records. The exchange of transcripts adds to the already high volume of data transmissions educational institutions send and receive daily, and the most popular method used by institutions is traditional school fax.
When you consider the amount of personal, financial, and educational information that schools and other institutions send and receive, it’s easy to see where traditional fax falls short. Not only is it inherently non-secure because it can expose confidential information to unauthorized access, it can slow down operations and account for too much of the budget.
As part of our online fax services, XMedius solutions provide much-needed security for sensitive school documents, drive day-to-day efficiency, and reduce the costs associated with traditional fax.
Discover the numerous benefits our education fax software has to offer below.
One of the major benefits educational institutions in all sectors experience with XMedius IT solutions for school documents is that there’s no more need for IT staff to manage and troubleshoot fax machines and servers. Your institution will also immediately benefit from eliminating the cost of fax hardware, paper, toner, and maintenance associated with a traditional fax setup.
On top of being easy-to-use, XMedius online fax solutions offer centralized management for all types of sensitive files and documents. This is ideal for school districts, university campuses with several administration buildings, or any time there are multiple departments in the educational field.
XMedius solutions for school documents allow all users to send and receive faxes directly from their email inbox, from multifunction printers (MFPs) and mobile devices. Not only does this guarantee the safety and confidentiality of student information, staff will no longer have to worry about lining up at the fax machine or getting a busy signal.
Regulatory compliance and operational efficiency also get a boost from the detailed records and audit trails of all sent and received faxes that our solutions keep, so say goodbye to having to maintain a physical paper trail.
The XMedius customer support and tech support teams offer end-to-end support for anything you may need along the way – from onboarding to troubleshooting. By outsourcing your telecom concerns, you free up teachers, administrators, and IT staff from having to deal with any fax-related issues. We offer hotline support and remote assistance 24 hours a day, 7 days a week.
For more information on the many ways in which your school can take advantage of an industry-leading IT solution, contact one of our experts today. We will be happy to answer any of your questions.