en
en
fr
de
it
XM SendSecure
Fast and simple secure file transfer software
Studies show that one in four corporations will experience a major data breach
within a two-year period.
Security protocols are essential, but ones that are too much trouble encourage people to circumvent them. XM SendSecure® is the answer: a secure file exchange solution pairing extensive security with intuitive design.
XM SendSecure
XM SendSecure™ is a state-of-the-art file exchange platform that is both highly secure and simple to use.
It allows the safe exchange and ephemeral storage of sensitive files in a virtual SafeBox. Any files exchanged are virus scanned, then encrypted in transit and at rest. 2-Factor Authentication (2FA) ensures the proper recipient gets them, and the data is automatically purged after a set period of time.
To further aid regulatory compliance, XM SendSecure automatically generates an audit trail of all file interactions and communications.
Security
- › Encryption in transit and at rest
- › Double Encryption
- › 2-Factor Authentication for Recipients
- › Ephemeral Storage
- › Complete Audit Trail
- › Automatic Virus File Scanning
- › Enables compliance with regulations such as HIPAA, GDPR, SOX, FERPA, and more
- › ISO/IEC 27001:2013 Cloud Services
Ease of use
- › As easy-to-use as email
- › Recipients do not need an account
- › Microsoft Outlook integration
- › Business process integration with MFP connectors and APIs
- › Mobile applications (phone & tablet)
- › Web application
- › Guests can securely send files to your account
- › Large file support (up to 5 TB)
- › Encrypted chat function
Control
- › Administrators can control mandatory security practices for groups of employees
- › Users can be invited to participate in existing SafeBoxes
- › Staff can be given shared administrative control of SafeBoxes
- › Supports group e-mail accounts (i.e. “Billing”)
- › Available on-premises or as a Cloud service
Why use XM SendSecure
Healthcare
- › Messages
- › Medical records
- › Files (MRI, CT scans, etc.)
Banking
- › Contracts
- › Bills
- › Correspondence
Insurance companies
& brokers
& brokers
- › Coverage quotes
- › Medical reports
- › Insurance claim information
- › Financial statements
Legal
- › Contracts
- › Sensitive messages
- › Evidence (documents, video, photos, etc.)
- › Documents where delivery & access confirmation is required
Public sector
- › Social security & other ID numbers
- › Tax report information
- › Medical information
- › Contract bids
- › Reports
- › Transcripts
- › Patients
- › Insurance companies
- › Doctors
- › Clinical research
- › Pharmacies
- › Hospitals
- › Regulators
- › Appraisers
- › Title companies
- › Government
- › Banks
- › Customers
- › Law firms
- › Business partners
- › Executive teams
- › Regulators
- › Clients
- › Medical staff
- › Law enforcement
- › Law firms
- › Other attorneys
- › Court officials
- › Clients
- › Other government bodies
- › Citizens
- › Law enforcement
- › Schools
Healthcare
- › Messages
- › Medical records
- › Files (MRI, CT scans, etc.)
- › Patients
- › Insurance companies
- › Doctors
- › Clinical research
- › Pharmacies
- › Hospitals
Banking
- › Contracts
- › Bills
- › Correspondence
- › Regulators
- › Appraisers
- › Title companies
- › Government
- › Banks
- › Customers
- › Law firms
- › Business partners
- › Executive teams
Insurance companies & brokers
- › Coverage quotes
- › Medical reports
- › Insurance claim information
- › Financial statements
- › Regulators
- › Clients
- › Medical staff
Legal
- › Contracts
- › Sensitive messages
- › Evidence (documents, video, photos, etc.)
- › Documents where delivery & access confirmation is required
- › Law enforcement
- › Law firms
- › Other attorneys
- › Court officials
- › Clients
Public sector
- › Social security & other ID numbers
- › Tax report information
- › Medical information
- › Contract bids
- › Reports
- › Transcripts
- › Other government bodies
- › Citizens
- › Law enforcement
- › Schools
Security
MEET THE SAFEBOX
Central to the XM SendSecure solution is the SafeBox file container, created on upload and kept separate from other storage in a locked virtual space.
Send Any File
Each SafeBox allows users to transfer an unlimited number of files in any format and up to 5TB each. All files are automatically scanned with antivirus software as they enter the solution, and once an exchange is started, additional files can be attached by either the sender or recipient.
For Authorized Eyes Only
Two-factor authentication (2FA) and double encryption ensure the highest level of data protection. Single-use verification codes are sent via e-mail, automated calls, or SMS messages (method selected by the sender or account administrator).
Limited Lifespan
SafeBoxes are ephemeral storage, and will automatically delete themselves after a set period of time or after files have been downloaded (dictated either by the creator or system administrator).
Automatic Record Keeping & Audit Trails
XM SendSecure has been designed with privacy regulation compliance in mind, and is ready to aid your organization’s adherence to laws like HIPAA, SOX, FERPA, GDPR, and more.
All interactions within SafeBoxes are automatically tracked (including downloads to the last byte), generating an audit trail for easier compliance with regulations. These records are sent to the owner(s) as the SafeBox closes.
HOW SECURE ARE YOU NOW ?
Ease of Use
POWERFUL GUEST, INTEGRATION, AND COLLABORATION FEATURES
Simple, Intuitive, Empowering Design
Sending messages and files via XM SendSecure is as easy as sending an e-mail, but tremendously more secure. The solution has been built to protect your organization without making workflows less efficient (in fact, it often streamlines them).
Secure Link for Guests
Secure Link is one of XM SendSecure’s most empowering features. Any outside guest (customers, partnering businesses, government offices, etc) can easily send you files securely via your XM SendSecure account. All they have to do is click a customizable link. No special software or registration is required, and the interface is extremely intuitive.
Powerful Team Collaboration
XM SendSecure’s collaboration features allow teams to administrate, send, and receive files as a group. SafeBox owners can add co-administrators at any time after creation, and lists of currently existing SafeBoxes can be tracked, filtered by authorized individuals.
Senders, recipients, and administrators can also have encrypted chats within each SafeBox with the same level of security applied to files.
Business Tool Integrations - Outlook, MFP, and APIs
The solution integrates seamlessly with Outlook, allowing users to send and receive sensitive data to/from their existing contacts list without having to open another application.
Mobile-Friendly and Accessible Anywhere
XM SendSecure’s web and mobile applications mean that transfers can be initiated and accessed from anywhere you have an internet connection.
Control
Adaptable to Your Requirements & Policies
XM SendSecure offers customizable options for administrators to set varying security levels on a per user or department basis from an easy-to-use interface. SafeBox invitation messages can be customized with your organization’s branding.
Perfect for Customer-Facing Teams
Accounts can be set up under shared aliases (i.e. “Helpdesk”) with multiple agents being able to access & admin¬istrate sensitive documents submitted to or sent from the account. This allows teams to work with incoming & outgoing documents without requiring outsiders to know all their addresses and also preserves individual agents contact anonymity.
Flexible Deployment Options
Cloud
With XM SendSecure in the Cloud, administration and maintenance are simple. Organizations can plan for their exact costs thanks to the recurring, all-inclusive payment plans.
The XMedius Cloud platform is certified ISO/IEC 27001:2013, providing independent assurance that our employees can effectively run a comprehensive security program and manage information security risks.
On-Premises
The on-site version of XM SendSecure gives organizations direct control over the physical components’ location and security.
It is a great data protection solution for companies who are looking to maintain internal ownership of all hardware with a fast, seamless deployment that slots directly into their existing IT networks.
Secure file exchange software tailored to your needs
No matter the sensitive data you want to transfer securely, XMedius has a solution that will enable you to do it in a simple, intuitive way.
XMedius has been a trusted leader in the field of secure document exchange for over two decades. In addition to the XM SendSecure solution, we also offer cutting edge fax over Internet services. Reach out to us learn more about our solutions, set up a free trial, or get advice on which solution is best for your specific organizational needs.
